Operations Manager

Bookkeeping:

• Control and monitor company expenses
• Manage open items and handle the accounts receivable process
• Support monthly, quarterly, and annual financial closings in close collaboration with the finance manager and accountants

Company Operations

• Oversee the smooth day-to-day running of the company and proactively identify operational risks or inefficiencies
• Maintain accurate records and asset registers for both site and corporate reporting purposes
• Manage the corporate insurance portfolio and ensure coverage remains appropriate
• Collaborate with the HSE committee to ensure a safe and compliant working environment, including coordinating annual health check-ups and company doctor visits
• Serve as the primary contact for German authorities, public institutions, and regulatory bodies

Project Operations

• Support the preparation of tenders by collecting and requesting documents from insurers, registries, and other relevant bodies
• Support cost control and analysis in projects
• Reconcile project budgets and expenses in collaboration with project management
• Procure and manage project-specific insurances

General office administration

• Manage office assets and own relationships with landlords and suppliers
• Ensure a well-functioning working environment
• Organise and coordinate internal and external meetings, expos, and team events
• Create and manage documents and presentations

Experience

• Successfully completed training in Business Operations, Administration, Bookkeeping & Accounting, Project Operations, or similar
• Several years of professional experience running business operations in a German company, preferably in a project- and engineering-related environment
• Solid knowledge of accounting and finance software e.g. DATEV, Billomat and/or ERP systems
• Basic knowledge of project management or experience with project-based work methods is a plus
• Proven ability to work across all levels of an organisation, from managing directors to junior staff
• Solid understanding of German corporate administration, insurance structures, and bureaucratic processes
• Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with cloud-based productivity tools

How you work

• Independent, structured, and precise, you manage your own priorities and follow through without being chased
• A natural collaborator who communicates clearly across teams and seniority levels
• You take initiative and are comfortable recommending improvements, not just executing tasks
• High integrity: you do the right thing even when no one is watching
• Able to balance office presence and remote work effectively

Languages

• Strong command of both German and English, written and spoken

As a member of the LIFTE H2 team, we offer you a varied and challenging job involving the most important and central technology of the future. We are actively involved in the preservation of creation.

Flexibility

• Working directly with the team or in the home office? We have been successfully practising hybrid working for more than 3 years - a good combination of virtual and office work. Our local company is based in Berlin, and our projects are located across Europe. 

Work Life Balance

• Holidays are an important balance to work, which is why our holiday arrangements are generous and flexible. With us you get 30 days holiday per year.

Fun

• As part of our company name, "F", the first letter of FUN, is an important part of the LIFTE H2 DNA. The opportunity to meet up with colleagues after work is almost legendary, but not an obligation.

Onboarding

• To ensure a successful start, your colleagues will not only support you during the onboarding phase, but will also be available to you at any time. An ongoing dialogue at eye level is important to us and drives our vision forward.

Benefits

• In addition to a fair salary, we voluntarily pay a Summer bonus, a Christmas bonus and a generous contribution to a company pension scheme.
• When you travel, we offer excellent travel, health and accident insurance.